Free Wedding Seating Chart Maker
Build your wedding seating chart free with this online seating chart generator. Start from a venue layout, import your guest list, seat everyone by group, and download your floor plan. Your chart saves in your browser. No signup. No email.
Start from a venue layout
Or build your own
Table shape
Seats per table
How many tables to start?
Add as many tables as you need. Free, saved in your browser.
How the Wedding Seating Chart Maker Works
Most seating plan tools are a spreadsheet in disguise. This free wedding seating chart maker shows real tables with real seat positions, so you can see exactly where everyone will sit.
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Pick a venue layout
Start from one of six seating chart templates, from a single long table to a head table with 18 rounds. Or build your own with round, rectangle, head, and sweetheart tables.
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Add your guest list
Upload a CSV from your spreadsheet, paste names one per line, or click any seat and type. Tag guests with a group and auto-seat puts each group at one table.
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Download, print, and share
Drag tables into place on the floor plan and download it as a PNG. Print the seating sign free. A free account adds a PDF and a QR code so guests find their seat by phone.
Not sure who sits where? The wedding seating chart guide covers head tables, divorced parents, and the order to seat everyone in. Planning the whole day? Build the schedule with the free wedding day timeline tool.
What This Seating Chart Generator Does
A seating plan, a table plan, or a seating chart. Whatever you call it, this free online seating chart generator does the whole job in one place, from the first table to the printed sign.
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Venue layouts to start from
Six wedding seating chart templates, from one long table to a head table with 18 rounds. Pick one and your tables are ready in a click.
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Every table type
Round tables, rectangles, a head table with chairs on one side, and a sweetheart table for two. Each table holds 2 to 12 seats.
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Guest list import
Upload a CSV from any spreadsheet app, or paste names one per line. The tool finds the name column and an optional group column on its own.
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Groups that sit together
Tag guests with a group, like college friends or the groom’s family. Auto-seat puts each group at one table and fills the rest.
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Floor plan download
See every table in the room, drag tables into order, and download the floor plan as a PNG for your planner and your venue.
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Printable seating sign
Preview a Please find your seat sign with every table and name, then print it free from your browser.
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Saves as you go
Your seating plan stays in your browser. Close the tab, come back next week, and it is still there. No account needed.
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QR code seat search
With a free Wedibox account, guests scan one code, type their name, and see their table on their phone.
How Many Guests Fit at Each Table Type
One of the most common seating chart questions is simply how many people fit at a table. The answer depends on the table shape, size, and whether you are doing a plated dinner or buffet. Plated meals need more elbow room for place settings, while buffet receptions can seat slightly more. Here is a quick reference.
| Table type | Size | Comfortable | Maximum |
|---|---|---|---|
| Round | 48 inches (4 ft) | 6 guests | 8 |
| Round | 60 inches (5 ft) | 8 guests | 10 |
| Round | 72 inches (6 ft) | 10 guests | 12 |
| Rectangular | 6 ft × 30 in | 6 guests | 8 |
| Rectangular | 8 ft × 30 in | 8 guests | 10 |
| Sweetheart | 48 in round | 2 (couple only) | 2 |
Quick Table Calculator
- 50 guests 7 round tables
- 100 guests 13 round tables
- 150 guests 19 round tables
- 200 guests 25 round tables
Based on 60 inch rounds seating 8 guests. Allow 5 to 6 feet between tables for comfortable movement and server access.
Wedding Seating Chart Questions, Answered
Here is what couples ask while they plan their tables.
Is this wedding seating chart maker really free?
Yes. You can add as many tables and guests as you need, import your guest list, download your floor plan as a PNG, and print your seating sign without an account. A free Wedibox account adds a print-ready PDF, a QR code so guests search their seat by phone, and real-time edits on the wedding day.
Can I import my guest list from a spreadsheet?
Yes. Export your list as a CSV from Google Sheets, Excel, Numbers, or your planner’s app and upload it in the guest list panel. The tool finds the name column, or a first name and last name pair, and an optional group column. You can also paste names one per line.
How does auto-seat decide who sits together?
Give guests a group, like college friends or the groom’s family. Auto-seat starts with the largest group and looks for a table that fits the whole group. If no table has enough open seats, it splits the group across the emptiest tables. Guests without a group fill whatever seats are left. You can move anyone afterward with a click.
Can I make a seating plan with a head table or a sweetheart table?
Yes. The add table form has quick picks for both. A head table is a long table with chairs on one side so the wedding party faces the room. A sweetheart table is a small round table for two. Every layout template that includes one names it for you.
Can I download my floor plan?
Yes. Open the floor plan view, drag tables into the order they sit in the room, and click Download PNG. You get an image with every table, its name, and its seats, ready to send to your planner, caterer, or venue.
How many tables do I need for 100 guests?
About 13 round tables that seat 8, or 10 tables that seat 10. The table capacity chart below shows how many guests fit at each table size. The Grand reception layout in the tool starts you with a head table and 18 rounds of 10 for larger weddings.
What is the difference between a seating chart, a seating plan, and a table plan?
They are the same thing. Couples in the US say seating chart, couples in the UK and Ireland say seating plan or table plan. All three mean the list of who sits at which table. This tool makes any of them.
Can guests find their table using a QR code?
Yes, with a free Wedibox account. You get a QR code that links to a searchable version of your seating chart. Guests scan it, type their name, and see their table. It clears the crowd at the sign, works for late arrivals, and pairs well with a printed chart or escort cards.
Does the seating chart tool work on my phone?
Yes. It works in any web browser. A laptop or tablet shows more of the room at once, but you can add guests, seat them, and check your chart on your phone. Your chart saves in that browser as you work, so open it on the same device to pick up where you left off.
Is there a free wedding seating chart template?
Yes. The maker starts from six wedding seating chart templates, from a single long table for 12 guests to a head table with 18 round tables for 190. Pick one and the tables appear in the room. Add your guests, drag tables into place, and download your floor plan. No signup.
Your Seating Chart Is Just the Start
One QR code gets every guest to their seat, then collects every photo, video, and message from your day. No app downloads. No forgotten hashtags. Set up your wedding website free and keep every memory.
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