How to import your guest list into the seating chart

Seating chartAll-in-One plan

If your guest list already lives in a spreadsheet, don’t retype it. A CSV upload adds everyone to your list in one go. If you include table names and seat numbers, it seats them too.

Plan: All-in-One plan · Where: Seating chart → Import & export

Before you start

  • Open the chart you want to fill first. Imported seat assignments land in the chart that’s currently selected.
  • If your CSV assigns seats, create and name your tables before importing: the import matches the “Table Name” column to tables that already exist (capitalization doesn’t matter). It won’t create tables for you.
  • Imported guests are added to your event’s guest list and marked as attending, so you’ll also see them in RSVP.

Steps

  1. Open the import popup. On the seating chart page, click Import & export in the top-right.

    the seating page header with Import & export highlighted

  2. Download the template. Under Import Guests, click Download Template. You get seating-chart-template.csv with the exact columns and a few example rows.

    the Import Guests section with Download Template and Upload CSV buttons

  3. Fill it in. The columns are First Name, Last Name, Table Name, and Seat Number. First and last name are required; leave Table Name and Seat Number blank to import people into the unassigned pool and seat them by hand later.

  4. Match table names exactly. For pre-assigned rows, Table Name must match a table in your open chart, and Seat Number must exist at that table (a 10-seat table has seats 1–10). Rows that don’t match import the guest but skip the seat.

  5. Upload it. Click Upload CSV, pick your file, and wait while it says “Processing…”. A green summary confirms the result; re-uploading a list of names that already exist confirms nothing was duplicated.

    the green confirmation message after an upload

  6. Spot-check the room. Close the popup and skim the canvas: seat counts on each table should match your spreadsheet, and everyone else is waiting in To seat.

What you should see

Every row of your spreadsheet is now a guest card or a filled chair. Re-running an import is safe: names that already exist aren’t duplicated. The import only tries to seat them if the row includes a table and seat.

If something goes wrong

  • “CSV must have “First Name” and “Last Name” columns.”: the header row was edited or removed. Start from the downloaded template again.
  • Guests imported but nobody got seated: the Table Name column doesn’t match your table names, the seats were already taken, or a different chart was open. Rename tables to match (or fix the CSV) and upload again.
  • A guest appears twice: the two rows spell the name differently (“Rob” vs “Robert”). Remove the extra from your guest list in RSVP.