How to track who's coming

RSVPAll-in-One plan

Every reply lands on one dashboard the moment a guest hits submit; no refreshing spreadsheets, no counting reply cards. The Replies tab shows your headcount, who’s still silent, and every detail each party gave you.

Plan: All-in-One plan · Where: Sidebar → RSVP (under “Your guests”) → Replies tab

Before you start

  • Replies only arrive once your RSVP is set up and on your page.
  • In Invitation only mode, households you added but who haven’t answered also appear here; as rows waiting for a reply.

Steps

  1. Open the Replies tab. In the sidebar, click RSVP. Replies is the first tab.

    the full Replies tab with stat cards and the replies table

  2. Read the stat cards. Four cards summarize everything: Coming (total guests, across N parties), Cannot make it, Still waiting, and Meals chosen. A live tally of your first multiple-choice question, per option.

    the four stat cards, with the Meals chosen card showing counts

  3. Filter by status. The chips above the table; All, Coming, Waiting, Cannot make it. Narrow the list. “Waiting” is your chase list: parties without an answer, plus (in Invitation only mode) invited households that haven’t replied at all.

  4. Search for anyone. Type in the Search guests box. It matches every name in a party, not just the first, so “grandma Rose” turns up even if her son submitted the reply.

    the toolbar with a search term entered and the filter chips visible

  5. Open a reply’s details. Click any row. The table shows Guest, Party, Reply, and Meal and notes at a glance; the detail view has the rest; every name in the party, which events they’re attending, contact info, notes, and answers to your questions.

    the guest detail popup for one party

  6. Fix or complete a reply. In the detail view you can correct a name, change event attendance, or fill in an answer a guest gave you verbally, then save with Update Guest(s). There’s also a Delete Guest option for test replies.

  7. Add guests who replied outside the form. Click Add a guest (top right) for the aunt who RSVP’d by phone. Enter first and last name, tick at least one event under Event Attendance, and save; she counts toward Coming like everyone else.

    the Replies tab header with the Add a guest button highlighted

What you should see

A live table where each row is one party: who they are, how many they’re bringing (“On their own”, “+1 Jane”, “Household of 4”), their status, and their meal and notes. On a phone the same rows appear as cards. When you’re ready to hand numbers to your caterer, use Export for caterer.

If something goes wrong

  • A party shows “Waiting” but they told you they’re coming. They never finished the form. Open the row (or Add a guest if there’s no row) and record their attendance yourself.
  • The table is empty; “No replies here yet. Share your page and they will land in this list.” Check that the RSVP is on your page and your link has gone out.